Work Order Management
Software That Keeps Teams Moving
Replace paper forms, WhatsApp messages, and spreadsheet logs with KFMMS — a dedicated work order management system where every maintenance task is created, tracked, and completed in one place.
All Types of Work Orders in One System
KFMMS handles every type of maintenance work order your team creates — from routine scheduled PM to emergency repairs and compliance inspections.
Corrective
Repair work triggered by equipment failure or reported malfunction.
Preventive
Scheduled maintenance tasks auto-generated by PM plans.
Emergency
Urgent work orders for critical failures requiring immediate response.
Inspection
Routine equipment checks and compliance inspection records.
Predictive
Work orders triggered by sensor data or condition monitoring alerts.
Work Order Management Features
Create & Prioritize Work Orders
Create work orders with full details — asset, description, priority, type, estimated time, required parts, and attachments. Set priority levels: Critical, High, Normal, or Low.
Assign to Technicians & Teams
Assign work orders to individual technicians or entire maintenance teams. Technicians receive instant notifications and can accept, update, and close work orders from mobile.
Track Status in Real Time
See the live status of every work order — Open, In Progress, On Hold, Waiting Parts, or Completed — on a single dashboard. No more chasing updates by phone.
Work Request Portal
Allow any employee or department to submit maintenance requests through a self-service portal. Maintenance managers approve and convert requests into work orders.
The Work Order Lifecycle in KFMMS
Request
A work request is submitted by any employee through the maintenance portal or directly by the maintenance team.
Create
The maintenance manager reviews and converts the request into a formal work order with asset, priority, and assignment details.
Assign
The work order is assigned to a technician or team. Notifications are sent automatically.
Execute
The technician works the job, logs time, lists parts consumed, and adds notes or photos from their mobile device.
Review
The supervisor reviews the completed work and approves closure — or sends it back if additional work is needed.
Close & Log
The closed work order becomes part of the asset's permanent maintenance history — searchable and reportable.
Why Teams Switch to KFMMS for Work Order Management
Replace your work order spreadsheet today
KFMMS gives your team a proper work order management system — accessible from any browser or mobile device.